Hotel terms and conditions

Immediately after booking your hotel room you will receive by e-mail a confirmation of your hotel reservation including the name and address of your hotel and the cost for the stay. If you have not received any confirmation, please contact c’accommodation by email.

Each reservation must be guaranteed with a one-night deposit. This payment must be settled by credit card (Visa, Eurocard/Mastercard) in the currency stated on the reservation site. Payments through c’accommodation shall be made securely through the platform CIC.

Upon checkout at the hotel selected, the deposit paid* will be deducted from your final hotel bill. The remaining due amount shall be settled directly with the hotel upon check-out. The official invoice will be issued by the hotel upon checkout. Invoicing and payment after the congress is not available.

*All hotels prices indicated by c’accommodation on its website are in euros.
All payments through c’accommodation shall be made in euros.

With regards to hotels located outside the Euro zone, the prices of accommodation are negotiated between hotel and c’accommodation in a local currency.
The prices in a local currency are converted by c’accommodation into euros. The prices converted into euros are approximate. The deposit shall be paid to c’accommodation in euros. The final payment shall be made in a local currency and settled directly to the hotel in accordance with the present general conditions. Any fluctuation of the exchange rate shall be entirely supported by the participant. The prices might be adjusted in the hotel’s final invoice.

Any bank fees shall be borne by the participant.

Cancellations, reduction of stay, no-show and early departure
Changes, reduction of stay or cancellation of hotel reservations should be notified in writing to c’accommodation, the official housing agency by e-mail.  

They will be subject to the following conditions (if no other conditions are mentioned by the booked hotel):
-  Cancellations or reduction of stay received on or before 20 May 2019: free of charge.
-  Cancellations or reduction of stay received as of 20 May 2019: the hotel is entitled to charge the agreed costs for the whole period.

Name and invoice changes
Name and invoice changes in hotel reservation must be notified in writing to c’accommodation by email.